Tag Archives: project management for authors

Transitions – bookend scenes that determine pacing #writing

In the previous post, we talked about scene framing. Scenes are word pictures, portraits of a moment in a character’s life framed by the backdrop of the world around them. Everything depicted in that scene has meaning.

transitionsBut the scenes themselves are pictures within the larger picture of the story arc. Think of the story arc as a blank wall. We place the scenes on that blank wall in the order we want them, but without transition scenes, these moments in time appear random, as if they don’t go together.

Transitions bookend each scene, and the way we use those transitions determines the importance of the passage. The bookends determine the narrative’s pacing.

Transition scenes get us smoothly from one event or conversation to the next. They push the plot forward. Action, transition, action, transition—this is pacing.

The pacing of a story is created by the rise and fall of action.

  • Action: Our characters do
  • Visuals: We see the world through their eyes; they show us something.
  • Conversations: They tell us something, and the cycle begins again.

Do.

Show.

Tell.

I picked up my kit and looked around. No wife to kiss goodbye, no real home to leave behind, nothing of value to pack. Only the need to bid Aeoven and my failures goodbye. The quiet snick of the door closing behind me sounded like deliverance.

The character in the above transition scene completes an action in one scene and moves on to the next event. It reveals his mood and some of his history in 46 words and propels him into the next scene.

He does somethingI picked up my kit and looked around.

He shows us something: No wife to kiss goodbye, no real home to leave behind, nothing of value to pack. Only the need to bid Aeoven and my failures goodbye.

He tells us somethingThe quiet snick of the door closing behind me sounded like deliverance. 

The door has closed, there is no going back, and he is now in the next action sequence. We find out who and what is waiting for him on the other side of that door.

All fiction has one thing in common regardless of the genre: characters we can empathize with are thrown into chaos with a plot.

Remember the blank wall from above and the random pictures placed on it?

Hieronymus Franken the arts

Our narrative begins as a blank wall strewn with pictures. We take those pictures and add transition pictures to create a coherent story out of the visual chaos.

This is where project management comes into play—we assign an order to how the scenes progress.

  • Processing the action.
  • Action again.
  • Processing/regrouping.

Our job is to make the transitions subliminal. We are constantly told, “Don’t waste words on empty scenes.” To be honest, I know a lot of words, and wasting them is my best skill.

bookendOur bookend scenes are not empty words. They should reveal something and push us toward something unknown. They lay the groundwork for what comes next.

What makes a memorable story? In my opinion, the emotions it evoked are why I loved a particular novel. The author allowed me to process the events and gave me a moment of rest and reflection between the action. 

I was with the characters when they took a moment to process what had just occurred. That moment transitions us to the next scene.

These information scenes are vital to the reader’s understanding of why these events occur. They show us what must be done to resolve the final problem.

The transition is also where you ratchet up the emotional tension. As shown in the example above, introspection offers an opportunity for clues about the characters to emerge. A “thinking scene” opens a window for the reader to see who they are and how they react. It illuminates their fears and strengths, and makes them seem real and self-aware.

Internal monologues should humanize our characters and show them as clueless about their flaws and strengths. It should even show they are ignorant of their deepest fears and don’t know how to achieve their goals.

With that said, we must avoid “head-hopping.” The best way to avoid confusion is to give a new chapter to each point-of-view character. (Head-hopping occurs when an author describes the thoughts of two point-of-view characters within a single scene.)

Fade-to-black is a time-honored way of moving from one event to the next. However, I dislike using fade-to-black scene breaks as transitions within a chapter. Why not just start a new chapter once the scene has faded to black?

The_Pyramid_Conflict_Tension_PacingOne of my favorite authors sometimes has chapters of only five or six hundred words, keeping each character thread separate and flowing well. A hard scene break with a new chapter is my preferred way to end a nice, satisfying fade-to-black.

Chapter breaks are transitions. I have found that as I write, chapter breaks fall naturally at certain places.

Every author develops habits that either speed up or slow down the workflow. I use project management skills to keep every aspect of life moving along smoothly, and that includes writing.

In my world, the first draft of any story or novel is really an expanded outline. It is a series of scenes that have characters talking or doing things. But those scenes are disconnected. The story is choppy, nothing but a series of events. All I was concerned about was getting the story written from the opening scene to the last page and the words “the end.”

Book- onstruction-sign copyThe second draft is where the real work begins. I set the first draft aside for several weeks and then go back to it. I look at my outline to make sure the events fall in the proper order. At that point, I can see how to write the transitions to ensure each scene flows naturally into the next.

Yes, that first draft manuscript was finished in the regard that it had a beginning, middle, and ending.

But I was too involved and couldn’t see that while each scene was a picture of a moment in time, it was only a skeleton, a pile of bones.

By setting it aside for a while, I’m able to see it still needs muscles and heart and flesh. Transitions layer those elements on, creating a living, breathing story.


Credits and attributions:

IMAGE: Title: The Sciences and Arts

Artist: Hieronymous Francken II  (1578–1623)  or Adriaen van Stalbemt  (1580–1662)

Genre: interior view

Date:   between 1607 and 1650

Medium: oil on panel

Dimensions: height: 117 cm (46 in); width: 89.9 cm (35.3 in)

Collection: Museo del Prado

Notes: This work’s attribution has not been determined with certainty with some historian preferring Francken over van Stalbemt. See Sotheby’s note. Sold 9 July 2014, lot 57, in London, for 422,500 GBP

Wikimedia Commons contributors, “File:Stalbent-ciencias y artes-prado.jpg,” Wikimedia Commons, https://commons.wikimedia.org/w/index.php?title=File:Stalbent-ciencias_y_artes-prado.jpg&oldid=699790256 (accessed March 12, 2024).

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Maps—Managing Scope Creep #amwriting #worldbuilding

Scope creep (aka project creep, requirement creep, or kitchen sink syndrome) in project management refers to ongoing changes and continuous (or uncontrolled) growth of a project. This can occur at any point after the project commences.

Untitled.pngworldbuilding-maps-LIRF07052022In writing, this happens when the narrative keeps expanding, and expanding, and expanding … and what was canon in chapter 4 is contradicted in chapter 44. The story grows as we write it.

I love the name kitchen sink syndrome. It means we begin adding everything but the kitchen sink to the project—one of my fatal flaws. This becomes a problem when building science fiction and fantasy worlds because they emerge from our imaginations and grow and evolve with every new idea we have.

Scope creep is built into the early drafts. Readers remember the smallest details and use them to visualize the world they are reading about. They notice contradictions.

We fantasy and sci-fi authors can inadvertently build flaws into the geography as we lay the story down on paper and expand on scenes and interactions. This is why you need some idea of distances and how long it takes to travel using the common mode of transportation.

We don’t want to build contradictions into our narrative, but we all want a way to speed up the process of finishing the first draft. I find a small, hand-scribbled map is the best way to do this. I begin with the opening location.

Also, and this is important–when I get stuck and can’t think of what to write, creating a map helps jog things loose.

Much of my work takes place in the world of Neveyah. This alien environment is familiar to me because I based the plants and topography on the Pacific Northwest, where I live. Other than the Escarpment, the visible scar left behind by the Sundering of the Worlds, the plants and geography are directly pulled from Southern Puget Sound’s forested hills and the farmlands of Western Washington State.

Map of Neveyah, in the time of Aelfrid

Conversely, the Valley of Mal Evol is a reflection of the eastern half of our geographically divided state.

In 2008, when I first began writing in this world, I went to science to see how long it takes for an environment to recover from cataclysmic events. I took my information from the Channeled Scablands of Washington State, a two-hour drive from my home. This vast desert area is formed by the scars of a series of natural disasters occurring around 13,000 years ago.

From Wikipedia: The Cordilleran Ice Sheet dammed up Glacial Lake Missoula at the Purcell Trench Lobe. A series of floods occurring over the period of 18,000 to 13,000 years ago swept over the landscape when the ice dam broke. The eroded channels also show an anastomosing, or braided, appearance. [1]

But what if we’re writing a historical novel. No matter when or where your book is set, a certain amount of worldbuilding will be required. But even though your book may explore a real woman’s experiences, researched through newsreels, her diary, and the interviews you had with her just before her death at the age of 103, you are still writing a fantasy.

This is because, in reality, the world of any book exists only in three places: it begins in the author’s imagination, lands on the pages of the book, and then flows into the reader’s experience through the written word.

We can only view history through the stained glass of time. History, even recent events, assumes a mythical quality when we attempt to record it. Even a documentary movie that shows events filmed by the news camera may not be portrayed as it was truly experienced. The facts are filtered through the photographer’s eye and the historian’s pen.

Any story set in prehistorical times is a fantasy.

  • Historical eras are those where we have written records.
  • Any story set in a society without written records must be considered a fantasy. Although mythology, conjecture, and theorizing abound, few scientific facts exist until an archeological expedition can investigate any artifacts and ruins they left behind. And even then, there will be a certain literary license to the archaeologist’s conclusions.

If you are setting your novel in a real-world city as it currently exists, make good use of Google Earth. Bookmark it now, even if you live in that town, as the maps you will generate will help you stay on track.

proto_city_map_LIRF07052022If you are writing a tale set in a fantasy or sci-fi setting, you are creating that world.

The first map of my world of Neveyah series was scribbled with a pencil on graph paper. Over time it evolved into a full-color relief map of the world as it exists in my mind.

I love maps. My own maps start out in a rudimentary form, just a way to keep my story straight. I use pencil and graph paper at this stage because:

  • As the rough draft evolves, sometimes towns must be renamed.
  • They may have to be moved to more logical places.
  • Whole mountain ranges may have to be moved or reshaped so our characters encounter forests and savannas where they are supposed to be in the story.

What should go on a map? Truthfully, not a whole lot.

  • Where your people are.
  • Where the places they will go are in relation to their starting point (north, south, east, or west).
  • Where the story ends.

Yep, that’s it unless you want to draw maps—my hobby. All you need for now is the jumping-off point and the essential places. When the mighty heroine leaves home with her trusty sword or phaser, she will always know where she is. She won’t inadvertently transport an entire town from the north to the south of that mountain range.

Neveyahmap jpeg of original scanned doc

Original Map of Neveyah from 2008 ©Connie J. Jasperson

As your story evolves, you will add all the details as they occur to you and believe me—they will come. In the meantime, your map page will be ready and waiting for you to note the particulars. When you are spilling words, the details will emerge, and you will have towns, geological features, and names firmly in your mind.

What if you are only beginning to write your story? Why should you be worried about mapping it out now?

When traveling great distances, your characters may pass through villages on their way. Perhaps the environment will impede them, or better yet, create an obstacle that must be overcome. The map will grow and shrink as you add or delete places from it.

Suppose environmental or geographical obstacles are pertinent to the story. In that case, taking a moment to note their location on your map will be easy. This way, you won’t interrupt the momentum of your writing and won’t contradict yourself if your party must return the way they came.

If your work is sci-fi, consider making a map of where the action happens, even though no one will see it but you. It could be a pencil-drawn floor plan of a space station/ship or a line drawing of part of an alien world.  I drew the floorplan of the inn, Billy’s Revenge, for my reference as most of the novel Billy Ninefingers takes place there.

Billy's Revenge Floor plan ground floorYour map doesn’t have to be fancy. Use a pencil to easily update your map if something changes during revisions. You want to know:

  • Where your people are.
  • Where the places they will go are in relation to their starting point (north, south, east, or west)
  • Where the story ends
  • Names of places and their proper spelling

Maybe you feel you aren’t artistic but know you’ll want a nice map later. Your scribbled map will enable a map artist to provide you with a beautiful and accurate product. You will have a map that contains the information needed for readers to enjoy your book.


Credits and Attributions:

Map of Neveyah © 2012 Connie J. Jasperson all rights reserved.

Floorplan of Billy’s Revenge © Connie J. Jasperson all rights reserved.

[1] Wikipedia contributors, “Channeled Scablands,” Wikipedia, The Free Encyclopedia, https://en.wikipedia.org/w/index.php?title=Channeled_Scablands&oldid=963105167 (accessed June 4, 2023).

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How the Written Universe Works: Time, Maps, and Project Management #amwriting

Scope creep (aka project creep, requirement creep, or kitchen sink syndrome) in project management refers to the changes and continuous (or uncontrolled) growth of a project. This can occur at any point after the project commences.

ProjectManagementLIRF05232021The plan or design is submitted to the client, who likes it. A mockup of the first iteration is submitted to the client, who still likes it, but … their needs have changed a little, and a new adjustment must be incorporated.

Project creep sometimes occurs because we fail to envision and raise potential issues at the outset. Then, situations arise that are out of our control, and which affect production.

Everything takes longer than we thought it would.

We compound the problem by failing to evaluate new requests before approving them, not assessing whether fulfilling these add-ons is even feasible. At some point we must face the unpleasant truth.

These errors and oversights will either kill the entire project or alter it beyond recognition.

Requirement creep occurs when the project’s original scope is brilliant but nebulous, which is how novels are born – a glorious idea that isn’t fully formed but exponentially grows as we write.

dylan moran quote TIMEBooks are one area where project creep is not only appreciated but encouraged. Stories are particularly prone to this continual expansion of the original ideas. Short stories grow into novellas and then into novels, becoming a series of books.

Nothing upsets a reader more than a book where the author contradicts something that has gone before. The storyboard is one visible, easy-to-comprehend way to keep on top of project creep. When creating a story, one must manage both time and distance, a difficult task.

Oh, as you are writing, you think you have it all straight in your head.

But as a child who has ever told a lie knows—stories grow and evolve in the telling. Eventually, it looks nothing like the way it started out.

Even on the surface, writing fiction is complex. Authors who want to take their books from idea to paperback must become project managers.

We don’t consciously think about this, but organizational skills are critical because we want the story to flow easily from scene to scene. This is why successful authors are project managers, even if they don’t realize it.

toolsThe first aspect of this is to Identify your Project Goals – create a rudimentary outline with names, who they are in relation to the protagonist, and decide who is telling the story. Remember, your story is your invention. Some inventions are in development for years before they get to market. Others are complete and ready to market in a relatively short time. Regardless of your production timeline, this is where project management skills really come into play.

I use a phased (or staged) approach. This method breaks down and manages the work through a series of distinct steps to be completed.

  1. Concept: The Brilliant Idea. Make a note of that idea, so you don’t forget it.
  2. The Planning Phase: create a raw outline. Some people don’t need this step, but I do.
  3. The Construction Phase—writing the first draft from beginning to the end and continuing through multiple drafts.
  4. Monitoring and Controlling—This is where you build quality into your product.

Write the basic story. Build your storyboard/stylesheet and note the changes you make as you go. See my post on stylesheets/storyboard’s here: Self-editing: Ensuring Consistency.

  1. Find beta readers and heed their concerns in the rewrites. Take the manuscript through as many drafts as you must, to have the novel you envisioned.
  2. Employ a good line editor to ensure consistency in the quality of your product.
  3. Find reliable proofreaders. (Your writing group is an invaluable resource.)

Completion or Closing—Employ a cover designer if you are going indie.

    1. Find an agent if you are taking the traditional route.
    2. Employ a professional formatter for the print version if you are going indie.
    3. Court a publisher if you are taking the traditional route.

Maps and calendars are essential tools for the author, no matter what genre you are writing in. Regardless of how you create your stylesheet/storyboard, I suggest you include these elements:

  1. GLOSSARY – A list of names and invented words as they arise, all spelled the way you want them.
  2. MAPS – nothing fancy, just something rudimentary to show you the layout of the world.
  3. CALENDAR of events – especially important if the characters must travel.

A fourth thing your stylesheet/storyboard could include is the rough outline of your projected story arc. This is a good tool for fantasy authors because we invent entire worlds, religions, and magic systems. We don’t want to contradict ourselves.

sample-of-rough-sketched-mapYour map doesn’t have to be fancy – all you need are some lines and scribbles telling you all the essential things, like which direction is north and what certain towns are named. Use a pencil, to easily update your map if something changes during revisions.

If you aren’t artistic and want a nice map later, your scribbled map will enable a map artist to provide you with a beautiful and accurate product. You will have a map that contains the information needed for readers to enjoy your book.

If your story takes place in the real world, use Google Maps, and print out a copy for your reference, or scan a map into your storyboard.

You need to know how the land looks to your characters, mountains, lakes, oceans, etc. You also need to know what lies to the north, south, east, and west. You should have some notion of where rivers and forests are relative to towns because those landmarks will be mentioned at some point.

Readers remember the smallest details and use them to visualize the world they are reading about. This is why you need some idea of distances and how long it takes to travel using the common mode of transportation.

calendarTime can get a little mushy when we are winging it through a manuscript. A calendar gives us a realistic view of how long it takes to travel from point A to point B, or how much time it will take to complete a task.

It helps to know what season your events occur in, as foliage changes with the seasons and weather is a part of worldbuilding.

The map shows the terrain your story takes place on, and weather can affect the terrain. Your characters will interact with their environment in different ways, depending on the season and the weather.

Project management is a vital tool for the author. Maps and calendars are the author’s project management tools. They work together to help you visualize your story. They enable you to manage time and distance in a logical way that doesn’t intrude into the reader’s awareness.

And that is important.

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