Tag Archives: #writerlife

The story arc – plot points, a series of life-changing events #amwriting

Every good story has an arc to it. It begins at a place of change and is created by one event following another until it comes to a place where the narrative is concluded.

MyWritingLife2021The inciting incident is followed by a series of plot points, places where complications are introduced into the narrative.

Real life is the same way. As many of you know, this last year has been one of change for me and my husband. If I were writing the story of this year,  it would begin with the inciting incident which occurred a year ago this last week. My husband was involved in a car wreck which ultimately led to his diagnosis of Parkinson’s disease. That was a bad day for us, but thankfully he wasn’t seriously injured, and we got it handled.

Just as in a novel, there was fallout from the inciting incident. Unfortunately, it meant the protagonist’s spouse could no longer drive. That would be the second plot point because it meant all plans for the summer had to be rearranged on the fly.

Orange_Door_with_Hydrangeas_©_Connie_Jasperson_2019The opening setting for this story is a small town in an exceedingly rural part of Thurston County. One must travel at least ten miles in any direction to find another city. After sundown, you must drive on narrow, winding, pitch-black country roads. I, the protagonist in my story, suffer from severe night blindness, which meant we had to return home before sundown, putting a real crimp in our social life.

The third pinch point comes in the sudden amount of traveling we had to do for physical therapy and neurology appointments. All medical services are twenty miles north in the Olympia area, as are the full-service grocery stores and a multitude of services we now need. It was like having a day job again. We would get up, have breakfast, and hit the road.

The story’s midpoint comes when, in January, we examined our options. Ultimately, we decided the best solution was to sell our home of eighteen years and move twenty miles north, back to Olympia.

The plot arc of the year had crested the midpoint, and now it was hurtling toward the next complication—trying to pack up, get the house ready to sell, and be a contributing grandparent to the family.

That was not easy.

Three family members have faced serious health problems since January. For one, epilepsy reared its head like the curse it is, and he landed in the hospital again. For the first time, I wasn’t any help other than offering a supportive voice on the other end of a phone call.

medical symbolMajor surgeries happened for the other two, and I was many miles away to the south, getting our house on the market. But our sons and daughters are entering middle age, and our older grandchildren are adults. Despite our worries, our granddaughters proved they were mature and more than capable of handling their lives.

And they all do so, brilliantly.

This is the final battle. The protagonists have been forced to let go and be the caring sounding board whenever one is needed.

And now, we approach the happy ending. The protagonists have managed to get packed up and moved by the deadline. Every task was done, and the house was ready to put on the market by the self-imposed deadline. As of today, our two characters have received some good offers and accepted one. Now they have to hope everything goes as well as possible and the deal closes by the end of June as it should.

Is there an epilogue? Of course. What is the setting for this final chapter? We find our couple in a small apartment in an urban village.

Lucky Coffee CupThe protagonists are settling into the new neighborhood. One of the niftiest things about their community is the Starbucks—and yes, I did say Starbucks. The owners of the Chambers Prairie Grange building took a huge risk, choosing to renovate rather than tear it down. It was built in 1908 when this area was outside the city limits and was long abandoned, falling into serious disrepair. This Starbucks has the feel and ambiance of a mom-and-pop coffee shop with plenty of comfortable, widely spaced seating placed with a post-pandemic eye. The original flooring has been refurbished, along with the original walls. Even the old Chambers Prairie Grange sign is hung inside there.

Moving to this neighborhood is coming full circle for me, the protagonist. I worked for a large rhododendron nursery in 1989, and the greenhouses I worked in were on the very site where my apartment building currently sits. Across the street from my windows is the property where my uncle and aunt lived in 1966. A large condominium complex is going up where my uncle’s house was, nearing completion. Some friends of ours have bought one of the condos.

From our windows, we have a view of the old grange hall. Back in the day, my ex-hubby’s heavy metal band played there for keggers. Attendees paid two dollars at the door. One dollar went to the band, the other to the host to pay for the beer. (No one underage allowed, no exceptions.) They played many a night there in the early 1970s before the grange hall was shut down and abandoned.

The epilogue of our story shows how life is much simpler for our protagonists. It shows the point of view character, me, admitting how she could get used to the lack of stress and how it feels like a vacation.

The story is an arc that begins at a place of change (the inciting incident), details the complicating events (pinch points), and concludes at a place of relative calm and introspection (the epilogue).

boxLIRF04182023I find that writing is easy here. Creativity comes in bursts, and I feel good about my writing. We have pared our possessions down to the point that they don’t possess us—something you don’t realize is a problem until you are faced with serious downsizing.

With my husband’s diagnosis of Parkinson’s, we have entered a new phase of life. Our children tell us we have earned our stress-free life, and it’s time to enjoy it.

Yes, winter was long and hard, but now summer is here, and the days are long and bright. So, let the good times roll—real life is unscripted, unpredictable, and no matter the plot points, life is always good.

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Guest post: Five Things I Learned While Writing The Adventures of Keltin Moore by Lindsay Schopfer

As my regular readers know, my husband and I are in the process of moving from our home of eighteen years to an apartment, and time is short. So, while I am neck deep in paring down my possessions, sci-fi and fantasy author, Lindsay Schopfer, has kindly agreed to help me out today. I’ve attended several seminars presented by him, and think you’ll enjoy this post. I really like his work and am looking forward to the launch of the third book in his Beast Hunter series, which happens on Friday.

Take it away, Lindsay!


BookCover FinalIt’s been over ten years since I first started writing my series about the adventures of a professional monster hunter. With the release of The Hunter’s Apprentice as the fourth installment in the series, I thought I’d take a little time to reflect on some of the things I’ve learned while writing these stories over the last decade.

An Appreciation for Steampunk

When I first started writing Keltin’s adventures, I struggled to find a suitable name for the genre I was working in. Despite the stories’ fanciful monsters and subtle magic system, there was something in the technology and aesthetic of the world that suggested something a little different from a standard epic fantasy environment. After some searching, I stumbled on steampunk as a genre and a community and quickly embraced them both. That being said, I’ll admit that my stories are more rural than most of the Victorian, urban settings found in typical steampunk fiction, which is why I’ve taken to calling my stories steampunk-flavored fantasy. Regardless, I am still immensely grateful to have discovered the world of steampunk, and I will always be grateful to have been adopted into this creative and friendly community.

How to Pan for Gold

In book two of the series, Keltin and his friends go Into the North to protect prospectors from all sorts of monsters during a Yukon-inspired gold rush. In an effort to add an air of authenticity to the book, I decided to talk with an experienced gold panner and practice the art of prospecting a little bit. While I may not have struck it rich, I was inspired by the experience and the thrill of seeing that flash of gold amongst the silt.

The History and Mechanics of Firearms

the beast hunterOne of my most treasured experiences in writing The Adventures of Keltin Moore has been meeting the fantastic subject experts in the course of my research. I already mentioned panning for gold, but there have been so many more generous, enthusiastic people I’ve spoken to on subjects ranging from big game hunters to horse-pulled wagons. In particular, I feel blessed to have known Gordon and Nancy Frye. The Fryes are a fantastic wealth of historical information, particularly regarding the development and implementation of firearms over the centuries. If you ever read something in my stories and thought that something involving guns was particularly cool, you can probably thank the Fryes for contributing to it!

How to be an Author

The Keltin Moore Online Serial came out before I’d even published my first novel, and I’ve been working on Keltin’s adventures ever since. Over the course of writing this series, I’ve learned how to craft, revise, format, publish, and market my books. I’ve learned how to work with cover artists, how to price my books, and how to pitch them at book dealer events. The Adventures of Keltin Moore have been the vehicle that have carried me through the majority of my career as an independent author thus far, and for that, I am deeply indebted to these stories.

How to Keep Having Fun While Writing

The inspiration for Keltin Moore came as a quirky little idea, and the stories were more for my benefit than anyone else’s, especially at first. Despite a long publication history and a growing community of amazing fans, Keltin’s stories have remained very personal to me. Years ago, I gave myself permission to write stories that I enjoyed, and I’ve held myself to that commitment ever since. I write my stories for myself first, focusing on characters, plots, and settings that inspire, uplift, and entertain me. The Adventures of Keltin Moore do all of that for me and more, and I’m so grateful that so many fans feel the same way.

***

If you’d like to begin your own adventures with Keltin, be sure to start where it all began with The Beast Hunter: A Keltin Moore Adventure.


Lindsay SchopferLindsay Schopfer is the award-winning author of The Adventures of Keltin Moore, a series of steampunk-flavored  fantasy novels about a professional monster hunter. He also wrote the sci-fi survivalist novel Lost Under Two Moons and the fantasy short story collection Magic, Mystery and Mirth. Lindsay’s workshops and seminars on the craft of writing have been featured in a variety of Cons and writing conferences across the Pacific Northwest  and beyond.

Lindsay’s Social Media Links

Author Website:  www.lindsayschopfer.com

Amazon Author Page: http://www.amazon.com/Lindsay-Schopfer/e/B007EF3MQS

Twitter: https://twitter.com/LindsaySchopfer

Facebook: https://www.facebook.com/lindsayschopfer

Goodreads: https://www.goodreads.com/author/show/7078379.Lindsay_Schopfer

Patreon: https://www.patreon.com/lindsayschopfer?ty=h

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My Writing Life – packing up and moving on #amwriting

We who write must also live in the real world. Sometimes things go smoothly, other times not. Let me just say that moving to a new place has really shown me what hoarders my hubby and I are. You can acquire a large pile of cheap Chinese junk if you stay in one place for eighteen years.

MyWritingLife2021BThe movers came on Friday to take what furniture we could gracefully fit into the new apartment. They loaded the van far more quickly than I thought they would. The main hiccup in that day came in the form of the elevator in our building. We are in building C but must go in through the main lobby in building B, take the elevator to our floor, and cross to our building via the sky bridge. It’s a long trek.

Worst of all, the elevator for building C is across the hall from our door.

Now the real work begins. We must finish emptying the house, so we will travel back and forth for the next week and a half.

On Saturday, we began the necessary repairs to the house. Our repairman is a lovely man named Brian. He replaced the fanlight on the back porch. He also mended and repainted the front steps.

We sort through the debris of our lives, pick what we know we have room for, and I stuff the car. Greg does as much as he can, and we are exhausted by the day’s end.

Hydrangea_cropped_July_11_2017_copyright_cjjasperson_2017 copyOver the next week, we have to donate as much as possible to be reused, and the rest will be hauled away by the junk removal company. They will not only take the junk but also clean the garage floor. (!!!)

After that, the house cleaners will do their best to make our old place look good.

The sprinkler repair people will also be out that day.

Finally, the carpet cleaners will attempt to make the fitted carpet we never wanted in the first place look passable.

At some point, I will have to shop for food, as we do need to eat. My new kitchen is functional, but I must pare down what was already pared down to keep it that way.

On June 1st, the house will officially be for sale.

Worst of all, we had an unusually early heatwave, with temperatures in the high eighties and low nineties and high humidity. (30 or so, Celsius.) Even with my hot pink beach wagon, making two or three trips to empty the car is exhausting. It began cool down to normal temps on Sunday, and fingers crossed, we hope the weather will stay that way.

Once the elevator in my building is repaired, that will be less of a problem. It will happen as soon as the company can get the parts.

BackYardMay202020On the good side, it is easy to write here. I have been writing bits and bobs here and there on old unfinished manuscripts between bursts of unpacking, writing whenever I sit down to rest my back. It keeps me from fidgeting.

This next week is crammed full of things we must do, but we are getting it done, one piece at a time.

In the meantime, have a great week, and may your words flow freely.

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The Business Side of the Business: book signing events, income, and expense #amwriting

In my previous post, we discussed the logistics and costs of in-person sales events, so today we are revisiting managing our expenses. I did cover this a few months ago, so if you already have seen this, thank you for stopping by!

If you intend to make personal appearances at local bookstores, fairs, or conventions, you should have an inventory of books to manage and account for at the end of the year. You will have expenses to report. This can be quite a headache if you have more than one or two books to track.

Its a BusinessThe good businessperson has a spreadsheet of some sort to account for this side of the business, as it will be part of your annual business tax report. An excellent method for assembling the information we generate for your tax report is discussed in a guest post by Ellen King Rice, The Business Sequence for Writers. Her article offers an excellent framework for keeping our business records straight, so filling out our annual tax forms will be easy.

As a former bookkeeper, I strongly suggest you keep an account of your costs for each book. This is for tax and insurance purposes if the stock of books is lost or damaged in a house fire or flood.

You can do this on notebook paper with a pencil, a ruler, and a calculator. However, a green or yellow ledger book with eight to twelve columns is already set up for you to begin using. These are available at Amazon and can be found at all office supply stores and some grocery stores.

I began working as a bookkeeper in 1982, using the industry-standard tools of the trade for the time. We noted each transaction with a red or black pencil in ledger books of varying sizes (2 to 32 columns). In those days, we used rulers or yardsticks to ensure we tracked a particular item on the correct line across all the columns. The handiest electronic device on my desk was the calculator with a printout tape.

The tools for this method of accounting are still available in the stationery section of any store and are quite affordable.

I use Excel for all my accounting purposes, but no matter how you create your spreadsheet, each title you have on hand to take to book fairs or shows has several associated costs.

The first column contains the heading Titles: under that heading, list the title of each book you take to shows. We will use my most recent book, Bleakbourne on Heath, as our example book.

On the same line as the word Titles, working to the right in column 2, write unit cost. This is the price you pay for each copy you must take to a show and varies from title to title by the book’s length and trim size. On the same line as the book’s title, write the cost you pay D2D, KDP, Ingram Sparks, or your publisher for that paper book. In this case, I pay Draft2Digital  $4.99.

Column 3 is the current stock-on-hand at the end of the taxing quarter: Quantity in stock: 15

calculatorColumn 4 is the sum of column three times column twoInventory value: $89.11. That is what you would have to pay to replace those books. It is also what some Departments of Revenue may tax you on at the end of the year if the value of that stock is over a specific limit, say $5,000.00. The total value of stock-on-hand for all my books combined rarely exceeds $500.00.

Annual inventory taxes are why retail stores have end-of-the-year sales. They need to offload their inventory to keep their taxes low.

Column 5 is the retail price. This is what Draft2Digital charges for the book: $15.99. You set your retail price to cover the cost of replacing the book, with some revenue to cover table and vendor fees at shows and conventions (see my previous post, the Business Side of the Business: budgeting for in-person sales events,) and still allow for a small profit.

Column 6 is the special show price (if you discount your books at shows): $12.00.

Column 7 is the retail value of your stock on hand. It is the sum of column 3 times column 6: $228.00.

stock-on-hand-demo-LIRF04042023

Did you collect sales tax from your customers? When you apply for your business license, you will receive a pamphlet with all the taxing jurisdictions in your licensing area and their tax rates. These range between .08 and .11 here in Thurston County.

Washington State has no income tax, so all our revenues come from quarterly business and sales taxes collected at the time of purchase.

Note the tax jurisdiction where the books were sold, as you may be required to forward the taxes collected to your state or province’s Department of Revenue. If you are smart, you will make another page with these columns:

Income-statement-demoLIRF04042023

At the bottom of both spreadsheets, total each column. That will give you the stock expenses for all your titles. There will be no scrambling at the end of the quarter for Business and Occupation taxes if you live in a state like Washington State or at the end of the year if you live elsewhere. Be smart and set aside the money collected as sales tax because it is not yours and is not part of your income.

That way, you will have it at the end of the year if you only do a few shows a year like me, or quarterly if you do shows and signings every week.

Bookkeeping should take less than an hour after each show. If you have kept your spreadsheets updated, filling out annual business tax forms for your state and federal agencies will go quickly. You will have all the numbers you need to back up your reports if you are audited.

Also (and this is important), you will know the exact number of books you have on hand in each title. You will know when it’s time to reorder more stock. There is a two-to-three-week lag in printing and shipping time, so ordering books in advance is critical. You don’t want to waste money by purchasing stock you have plenty of, but you need to have a supply of your better sellers.

My personal spreadsheet is a little more detailed and is saved in the cloud, as are all my business and other records. I also back up my files to an external drive because it never hurts to be vigilant.

Something we rarely consider is the infrequent natural disaster. I live on the northwest coast of the US, so we must sometimes deal with forest fires, earthquakes, volcanic eruptions, Pacific hurricanes, and, occasionally, tornadoes. They don’t happen often, but it can be devastating when they do.

water not a friend of booksDepending on where you live, the natural world can be hazardous. If something should happen to your stock of books due to theft, fire, or flood, you will be able to claim your business loss.

Many authors are far more prolific than I am. Replacing the stock of 1 to 30 titles is a burdensome expense to carve out of the family budget unless an author has sold enough to cover that cost.

Are you covering your costs? Keeping good records will ensure you can see where you stand and allow you to make good decisions regarding your expenses.

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Writing through the chaos #amwriting

I have to say, it’s been a bit chaotic here at Casa del Jasperson. Writing goes on amidst the boxes and procrastination. We’re sorting things into “keep” and “toss” piles, and the toss piles are far bigger than the keepers. At some point, we will be done with the big dig, and whether we move or stay put, we’ll be better off for having done it.

MyWritingLife2021Who needs a box of corkscrews? Apparently, we do as they go along with our three boxes of wine glasses. Greg’s medication precludes alcohol consumption, and I am a teetotaler. But we proudly serve Washington wines – Wikipedia. Party on!

Twenty coffee cups from friends, seven travel mugs from organizations we volunteer with, two boxes of home canning supplies, nine flower vases, six forms for making heart-shaped fried eggs (unused for twelve years since I became vegan), and two large muffin tins ….

I miss the days when I could load everything I owned into a Volkswagen Beetle and move house in one day.

Writing continues despite the distraction. Living in my fantasy world for several hours each evening keeps me functioning normally and allows me an escape from the mess.

My NaNoWriMo novel has a complete story arc now. All I need to do is stop binge-watching Death in Paradise and get on with it.

coffee cupsThe house seems to have a rhythm. In the morning, a tide of ancient artifacts rolls into the living room from every closet and corner, making me irritable. The afternoon sees boxes of items ebb out to the car, driven away to be donated to charities. By evening the sea of clutter is down to a moderately tidy level, only for the tide of chaos to rise again the next day.

Writing is my place of normalcy. When I can’t focus on my current work-in-progress, I can always come here to my blog and chat about the craft of writing. This blog is where everything is tidy and neatly put away.

Life is good, and to be honest, packing up isn’t all that terrible. The objects and appliances that found their way to our home and never left are intriguing in their own right.

Four Japanese porcelain dolls. The complete works of William Shakespeare. Five worn-out sets of the Lord of the Rings Trilogy, one for each of the last five decades.

And look, here are seven cookbooks on Vegan Cuisine—these are keepers. My favorite is Miyoko Schinner’s The Homemade Vegan Pantry. I’ve given each of my vegan friends a copy of that book.

667px-PlayStation_3_Logo_neu.svgAnd over here, we have three PlayStation consoles (1, 2, and 3), an early Wii, a Super Nintendo console, and a cabinet full of the games that go with every platform. I quit playing console games after the PS3, and now I play on the PC with an Xbox controller. It’s simpler and takes up less space.

Thank heavens for my nephew Robbie, who used to manage a Game Stop. He works in the tech world now but still collects old game consoles, gear, and memorabilia. I know my precious darlings have gone to a good home.

My Coffee Cup © cjjasp 2013Yes, getting our house ready to put on the market is a daunting task, and it sometimes makes me crazy. But something gets done every day, and we’re inching closer to being able to make that final decision.

So that is the update from Casa del Jasperson. Life is good!

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The Business Side of the Business: Managing Inventory #writerlife

Today’s post is a follow-up to Monday’s post by Ellen King Rice. It is tax season, and many people will begin trying pull together the numbers needed for their federal tax returns. If you sell books at book signing events or trade shows, you are in business for yourself, and Ellen’s post details what your responsibilities are.

Its a BusinessAuthors make readers when they do in-person book signings. We have the chance to connect with potential readers on a personal level, and they might buy a paper book. If we are personable and friendly, they might tell their friends how much they liked meeting us. Those friends will buy eBooks. (We hope!)

Most shows and events will require you to have a business license if you intend to sell books in person. This means you will have a small amount of paperwork after each in-person signing, so I am revisiting a post from 2022 detailing how authors can manage an inventory of books and have the right numbers for tax purposes.

For eBook sales, you have no obligation to report sales taxes, only your royalties as listed on the 1099 issued by Amazon or Draft2Digital, or other eBook sellers.

Whether you are traditionally published or indie, if you intend to make personal appearances at local bookstores, fairs, or conventions, you will have an inventory of books on hand to manage and account for at the end of the year. But more importantly, even if you are traditionally published, you pay for the books you sell at shows. 

The good businessperson has a spreadsheet of some sort to account for this side of the business, as it will be part of your annual business tax report. An excellent method for assembling the information you will generate for your tax report is discussed the previous post, The Business Sequence for Writers. Ellen King Rice has given us a great framework for keeping our business records straight.

There is only one more skill to have, and this is only for those who intend to sell books in person. A wise author understands that good records ensure a successful business and sets up the bookkeeping system before they go to book fairs. They have a list of the stock on hand, what books are on reorder, the day they were ordered, and how long it takes for them to ship. Also, you should keep an account of your cost for each book, both for tax purposes and insurance purposes, just in case the stock of books is lost or damaged in a house fire or flood.

You can do this on notebook paper with a pencil, a ruler, and a calculator.  I began working as a bookkeeper in 1982, using the industry-standard tools of the trade for the time. We noted each transaction with a red or black pencil in a green or yellow ledger book of varying sizes (2 to 32 columns). Then, we used rulers or yardsticks to ensure that we tracked a particular item on the correct line across all the columns. The handiest electronic device on my desk was the calculator with a printout tape.

The tools for this method of accounting are still available in the stationery section of any store and are quite affordable. I have used Excel since 1993 for all my accounting purposes, but no matter how you create your spreadsheet, each title you have on hand to take to book fairs or shows has several costs associated with it.

What follows are several screenshots of a simple way to organize a spreadsheet:

Picture1

The first column contains the heading Titles: under that heading, list each book you take to shows by the title. We will use Huw the Bard as our example book.

On the same line as the title, working to the right in column 2, write unit cost. This is the price you pay for each copy you must take to a show and varies from title to title by the length of the book and the trim size. On the same line as the book’s title, write the cost you pay KDP or Ingram Sparks or your publisher for that book: $4.99. (edited, thank you Judy!)

Column 3 is the current stock-on-hand at the end of the taxing quarter: Quantity in stock: 19

Column 4 is the sum of column three times column two: Inventory value: $89.11. That is what you would have to pay to replace those books. It is also what some Departments of Revenue may tax you on at the end of the year if the value of that stock is over a certain limit, say $5,000.00. My stock on hand never even approaches that limit.

This is why retail stores have end-of-the-year sales. They need to offload their inventory to keep their taxes low.

Column 5 is the retail price. This is what the book sells for at bookstores: $12.99. You set your retail price to cover the cost of replacing the book, with some revenue to cover table and vendor fees at shows and conventions, and still allow for a small profit.

Column 6 is the special show price (if you discount your books at shows): $12.00.

Column 7 is the retail value of your stock on hand. It is the sum of column 3 times column 6: $228.00.

Were you required to collect sales tax from your customers? When you apply for your business license, you will receive a pamphlet with all the taxing jurisdictions in your licensing area and their tax rates. These range between .08 and .11 here in Thurston County. Washington State has no income tax, so all our state’s revenues come from businesses and sales taxes collected at the time of purchase.

Make a note of the city or county where the books were sold, as you may be required to forward the taxes collected to the Department of Revenue or your local Business and Occupation tax collecting agency. If you are smart, you will make a second page with these columns:

Picture2

At the bottom of the page for both spreadsheets, total each column. That will give you the stock expenses for all your titles. There will be no scrambling at the end of the quarter for Business and Occupation taxes if you live in a state like Washington State or at the end of the year if you live elsewhere. Be smart and set the money collected as sales tax aside because it is not yours and shouldn’t be considered part of your income.

That way, you will have it at the end of the year if you only do a few shows a year like me, or quarterly if you are out there doing shows and signings every week.

The bookkeeping side of your business should take less than an hour after each show. If you have kept your spreadsheets updated, filling out annual business tax forms for your state and federal agencies will go quickly. You will have all the numbers you need to back up your reports if you are audited.

Also (and this is important), you will know the exact number of books you have on hand in each title. You will know when it’s time to reorder more stock. There is a two-to-three-week lag in printing and shipping time, so ordering books in advance is critical. You don’t want to waste money purchasing stock you have plenty of, but you need to have a supply of your better sellers.

My personal spreadsheet is a little more detailed and is saved in the cloud as are all my business and other records. It looks like this:

Dummy_Inventory_Spreadsheet

Something we rarely consider is the random natural disaster, but we must be prepared. If something should happen to your stock of books due to theft, fire, or flood, you will be able to claim your business loss. Many authors are more prolific than I am.  For most of us, replacing the stock of 1 to 30 titles is an expense that is difficult to carve out of the family budget unless we have sold enough to cover that cost.

Theft is rare, as people are usually quite decent at conventions and trade shows. I’ve only had one book stolen from a table at a show in all these years—a $15.00 (show cost) loss (or $6.80 my cost).

While it disturbed me on one level, I was a bit honored that someone wanted my book that badly. The experience left me confused as to how I was supposed to feel. But on the good side, it was nice to know that shoplifters are readers too!

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Revisiting the Business Sequence for Writers, guest post by Ellen King Rice #writerlife

Today I am revisiting a guest post from last year, written by Ellen King Rice. She has great advice about the business side of this business, and information we all can use. Ellen is a successful indie author of an engrossing series of mushroom thrillers set in the Pacific Northwest.

Its a BusinessShe also wrote the brilliant, hilarious standalone novel, Larry’s Post Rapture Pet Sitting Service. If you haven’t read that book, I highly recommend it. I laughed out loud and couldn’t set the book down.

And now, here is Ellen King Rice and her advice on how to treat this business like a business.

*** *** ***

Moving from hobbyist to professional can be challenging in any field. For indie authors, financial numbers and formal paperwork matter. There are several steps, and the sequence of them can make life easier or . . . not.

The first step in finding a path through the thicket of “business stuff” is to remember past challenges conquered. For many people this may be recalling a first bicycle ride or an early cooking effort. For others there may be a wince as we remember that first round of playing “Hot Cross Buns” on an instrument. Whatever your early challenge was, you didn’t know everything when you started, but you learned quickly.

Today, let’s build a ramp up to a business set up, including tax prep work.

  1. Author’s name.

Search your name on the internet. Make sure you are aware of other writers, activists, artists and business people who share your name. In my case, there were several, including one who shared my middle initial. After some agonizing, I decided my author’s name would be Ellen King Rice even as my friends and family know me as Ellen Rice.

  1. Publisher’s Name

I highly recommend that you chose something other than your author’s name. This gives the writer flexibility to write in more than one genre. There are also times when the publishing house name gives a bit more cachet to projects. I chose Undergrowth Publishing.

  1. Tax Number

This requirement will vary by nation. In the United States, you will want an EIN tax number from the Internal Revenue Service. There is an on-line application here: IRS EIN application online.

The EIN is a Federal Tax ID number used to identify businesses.

Having a Publisher’s name and Tax number helps with getting a business license and a bank account. Of course, I didn’t know this, so I did things backwards and sideways. I tried to get a tax EIN and failed when I was faced with the question “What is your name?”  I highly recommend brisk walks and much chocolate to break up paperwork-filing sessions.

  1. Business license

Again, requirements will vary by location and jurisdiction. If you are resident of the State of Washington, you can find the details here:

https://dor.wa.gov/open-business/apply-business-license

I chose Sole Proprietor for my business, but some writers choose to form a Limited Liability Company.

Do you need city or county licenses? In my area, obtaining a state business license triggered a letter from the city demanding I purchase a local license. It took some research, but I determined that the local vendor’s license did not apply to my circumstances (I live in the county, and I sell books on-line).

It’s wise to learn about your community rules, but often these rule sets only apply to those who are selling in person (i.e., your online sales aren’t part of the local tax structure). Even then, there are times when small vendors or special events like an arts fair are exempted.

  1. Bank account

With your writer/publisher names sorted, a Tax EIN and your business license number, getting a business bank account should be straightforward. Mine is with the Washington State Employees Credit Union. I was able to open the business account with $50 and a $5 savings reserve. This gives me an account for Amazon expenses and deposits. I also asked for a dozen checks, which the credit union provided as a courtesy.

Credit card? A business debit card is easy to request once your account is set up, but a business credit card is hard to get. So far, I’ve managed without one.

  1. Spreadsheet and Tax Forms

Last steps! At this point, it is wise to print off the small business end-of-year-tax form that you’ll be using so you can see the information required.

In the United States, this is the Schedule C “Profit or Loss from Business” form from the IRS website. We can use this form to set up a spreadsheet, by category.

We want things set up so a “Sum this category” command will make it easy to fill out the Schedule C at the end of the year.

Details matter. Take some time looking over the Tax form for your situation. Think of it as your End-of-Year Party destination. A party in the tropics requires different prep than a party with penguins. Knowing the lines to be filled makes for clever spreadsheet set up. And, yes, it feels wonderful to be fast and accurate at year’s end.

For Americans, pay attention to Schedule C, Part I which asks what your “gross receipts or sales” are (line 1) and your “cost of goods” (say, printing 30 copies of your book) for line 4.

Next look at Part II. Lines 8 to 27 list different expense categories you can report. Line 8 is Advertising, so I want an “advertising” category when I set up my writer’s spreadsheet for the year. Line 11 is “Contract Labor”, so I’ll set up that category too. My book cover designer fees can go here. Line 18 is “Office expense.”  I set up Office Expense as a category and that’s the designation to house all my paper and printer cartridge charges.

DEFINITELY check in with a qualified tax advisor (which I am not!) to make sure what you are doing is correct before you file your taxes. All I’m encouraging here is to use the Schedule C as a guide to setting up bookkeeping for easy end-of-year number crunching.
Once you have slogged your way through all six of these steps, you should be well on your way as a writing professional. Be sure to celebrate!

Footnote for American tax filers: What happens if I don’t make money? After filling in Part I (income) and Part II (Expenses), I typically show a Net loss (line 31).  That loss amount will go onto a Schedule One form, and from there to Line 8 of the 1040 form as a negative number, which will lower my taxable income.


Thank you, Ellen, for allowing me to reprint this wonderful and enlightening post. If we intend to sell books at book signings and conventions, we have a business. If we want to avoid problems with our respective taxing agencies, we must jump through the proper hoops.

The next post in this series will revisit my post discussing book signings and book fairs, and tracking inventory for both tax and insurance purposes. The pandemic has eased, and many authors have held signings and in-person events. It doesn’t matter if we are indies or traditionally published – if we sell books in person, we need to manage our costs and protect our investments.

This something we all need to consider no matter where we live in this ever-smaller world.


EKR_author_photo_2022About Ellen King Rice:

I am a wildlife biologist who suffered a spinal cord injury many years ago. Although my days of field work are over, biology continues to intrigue me.

I am fascinated by sub-cellular level responses to ecosystem changes. I also like the predictability of animal behavior, once it is understood.

A fast-paced story filled with twists is a fun way to stimulate laughs, gasps and understanding. I work to heighten ecological awareness. I want the details and your new insights to remain in your thoughts forever.

You can find me and my books at www.ellenkingrice.com

​Please join me on Instagram at:

https://www.instagram.com/mushroom_thrillers.

And on Facebook:

https://www.facebook.com/mushroomthriller/

EKR_3book_covers_01162022LIRF

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Critiques and Rejections #amwriting

Negative feedback is a necessary part of growth. When we submit our work to a critique group, we will get feedback, some of which will be perceived as unfavorable. The writing life is a rough playground. Some of us handle rejection or a thorough critique with grace and dignity, and others make an uncomfortable situation worse.

MyWritingLife2021BWe are emotional creatures. When we are just starting on this path, getting an unbiased critique for something you think is the best thing you ever wrote can feel unfair.

But it isn’t. No one writes perfect work all the time, but we have our moments of brilliance. It’s just they are moments, and some areas of a good work-in-progress will need revising and line editing to make it shine. A writers’ group can help you find the weaknesses in the overall story arc.

I have received my share of criticisms and rejections. At first, it hurt, but after a while of growing, I began to see what my fellow writers were trying to show me. I also began to understand why my work didn’t win prizes or get accepted into publications.

When I look back on my earlier work it is clear that I had no idea what a finished manuscript should look like. Nor did I understand how to get it to look that way. I didn’t understand how to write to a specified theme.

I didn’t understand how vital a strong, unifying theme is when an editor assembles the works of many authors into one book or magazine. That lack of knowledge on my part was why my work was rejected.

In those days, I always received a standard rejection that boiled down to “Sorry, but no.”

In my experience, boiler-plate rejections are bad only because they don’t tell us why the piece wasn’t acceptable. You never know whether the piece was merely not what the editor was looking for that day or if it is something they wouldn’t take for any reason.

When my work doesn’t make the cut, it’s because I have misread what the editors wanted, not quite nailing the theme as firmly as other writers did. Or, maybe what I thought was a great plot was cliched and boring, or perhaps it was too farfetched.

The key to peace of mind is to understand that most of what you write will NOT resonate with everyone you submit it to. Even if your writing group loved it.

leaves of grass meme

If you put two people in a room and hand them the most thrilling novel you’ve ever read, you’ll get two different opinions.

Good rejections offer a little encouragement. “Try us again.” That means exactly what it says, so the next time you have something you think will fit with that anthology or magazine’s editor, send them a submission.

For me, the best kind of rejections are those that follow a story being optioned for an anthology, and then for one reason or another, the editor releases it back to you. Yes, it is disappointing when a story that was optioned doesn’t get printed after all, because money is nice.  But they are good, because the editor liked it enough to option it, and if you handle that disappointment with grace, they will probably print the next story you send them.

I know it doesn’t make sense, but the more an editor writes in a letter about why they have rejected a piece, the more likely the author will be hurt and angry. This is because it’s a rejection and may contain details about why it wasn’t acceptable for that publication.

I once got a rejection from an anthology in the form of a terse note with one handwritten sentence, signed by the editor. “This subject has been done before.”

I was surprised by the curtness of the note, but after a moment, I realized that was just this particular editor’s way. He’s a busy man but took the time to send me a note instead of a form letter.

The single blunt sentence was a bit off-putting, but I learned a lot from that particular rejection. I have to try harder to imagine original situations instead of trying to write what I think will sell. I have to write from the heart and not worry about whether or not I’m writing a commercially viable story.

War_and_Peace_Franklin_Library_By_Leo_Tolstoy_First_Edition_1981I could have embarrassed myself and responded childishly, but that would have been foolish and self-defeating. When I really thought about it, I realized that particular plot twist had been done many times before. I thanked him for his time because I had learned something valuable from that experience.

I still love the concept of that story and the characters, but it’s an unmarketable story the way it was written. I have that tale in a file, and someday I will rewrite it, but with a more imaginative quest for the plot.

We must have a care about the way we behave. We are judged by how we act and react in every professional interaction. If you respond to a peer’s criticism without cooling down and thinking it through, you risk irreparable damage to your career.

You really don’t want your name to be a prominent entry on that editor’s “no way in hell” list.

An editor’s personal response that is a rejection means they have read your work and gone to some trouble for you.

DO NOT respond to the letter with a flame-mail, and DO NOT bad-mouth that editor or publication in your favorite writers’ forums. Editors are also authors, and they have friends who are authors. They may be involved with the same forums and all the many social platforms you are, so have a care what you say online.

They’re just like the rest of us—and they’ve experienced their share of rejection. If you respond publicly and unprofessionally, innocent bystanders will remember you and won’t want to work with you either.

But what if you received a request for revisions? Don’t be insulted! Celebrate and get cracking. Make those revisions. Do what that editor has asked and make no complaint.

When an editor wants changes, they like the work but can see how it could be made stellar. Be a professional and work with them. You might learn something.

Finally, never be less than gracious to the editor when you communicate with them.

My Coffee Cup © cjjasp 2013Treat all your professional contacts with courtesy, no matter how angry you are. Allow yourself some time to cool off. Don’t have a tantrum and immediately respond with an angst-riddled rant.

Sometimes we forget that how we interact online with others is public information and is visible to the world. When an interested reader Googles our author name, our online interactions and petty tantrums on Goodreads, Twitter, and every other public forum will be available for eternity.

Be respectful, even if the magazine or anthology you were rejected from is a minor player in the publishing world. Don’t say, “Well, that editor’s a nobody.”

Every famous editor/author begins as a nobody. All editors receive work that must be rejected.

How you respond to criticisms and rejections is where you have the chance to cross the invisible line between amateur and professional. Always take the high ground. If an editor has sent you a detailed rejection, it’s appropriate to respond with a simple “thank you for your time.”

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The Farmer’s Market, Volcanic Tofu, and Revisions #amwriting #writerlife

We had an exceptionally wet January here in my area of the Pacific Northwest. Usually, we get 8.19 inches (208 mm) of rain in January. But this year, we received 10.78 inches (273.8 mm) of precipitation. Some days, it just bucketed down.

MyWritingLife2021February here in my little town was dryer than usual, far less rainy than in other parts of the Northwest. We have seen the sun much more than usual over the last two weeks, which doesn’t bode well for the summer. I can’t help but think of the horrible heat we had last June. We don’t like it when it gets up to 110 degrees Fahrenheit (43.3 Celsius). It’s literally hell when you realize most people here don’t have air conditioning in their homes. Up through the 1980s, we never needed it, as summers rarely topped 80 degrees (26.6).

But it’s still early March, and Saturday morning was cool and sunny, and a perfect day to go to the Farmers Market in Olympia. The local farms and greenhouses had a good selection of early organic vegetables. It was crowded with folks like us, masked and keeping a respectful distance, but all of us were hoping for good bargains.

512px-Igelstachelbart,_Hericium_erinaceusEdible mushrooms of all sorts abounded. One I hadn’t seen before, the lion’s mane mushroom, was the central feature in the displays of the two local craft fungi growers. It was interesting to look at, but … no.

Not on my plate, please.

However, local wines, hothouse veggies, winter apples, baked goods, carved boxes, silk scarves and hand-dipped candles abounded—the market was full of intriguing things .

Best of all, the musician on stage in the food court was really talented, a brilliant songwriter and guitarist. Great music, and a sunny day–what could top it?

Lunch.

So, we went to our favorite teriyaki restaurant, where I ordered my usual favorite dish, the spicy tofu bowl.

They must have a new cook. I can take a certain amount of culinary heat, and the dish I have grown to love over the last ten years can be tongue-tingling and a bit lip-burning.

But, on a scale of one to five, with one being bland and five the hottest, what I received was at least a ten on the volcanic pepper index.

I couldn’t eat it. But we had fun anyway. Now that I know a different cook is working there, I’ll order the teriyaki tofu bowl next time.

Apples 8-25-2013On the writing front, last week was quite productive. I received the final chapters back for my blended novel from my editor and am now going over the manuscript one last time. This is a merging of the stories of two characters and the events of one overarching plot arc. It’s the parallel stories of two battle mages, a father and son, told from their unique generational viewpoints.

It’s not working as separate books, and in the final book of that series, the protagonists join forces to work together anyway. Since being an indie means I can do whatever I think will improve my product, I decided to put their concurrent stories into one book, telling the story with no repetition of ground already covered.

When deciding whose point of view should be primary in each chapter, I chose the character with the most interesting angle on the action. For the first half, it’s more from John’s point of view, but Edwin’s story kicks into gear in the middle, and they join forces at the end, preparing for the final book. It’s epic fantasy, so it’s big and sweeping, but still less than half the length of a Robert Jordan or Tad Williams book.

The whole series is getting a facelift. I’m always learning, always trying to improve myself and my work. So, when something doesn’t work, I’m not ashamed of admitting I was wrong and changing it up.

Author-thoughtsThis merger of two novels into one involved cutting a number of chapters out of each and layering the stories so that the timeline moves forward at the right pace and doesn’t repeat what we already know.

I think that with my editor’s sharp eye pointing out the rough spots, we’ve achieved a smooth narrative, but time will tell. I will have the book professionally formatted for paperback, as I just don’t have the patience for that anymore.

So, that’s how I’m spending my spring afternoons, re-editing old works, and putting the final polish on Bleakbourne on Heath, the novel that began life as a weekly serial for a now-defunct website.

It has an actual ending now. Once the final chapters have been run by my writing group, I will publish it as a standalone novel.

Writing and publishing a chapter a week seemed so easy back in 2016 when I had the idea.

It’s not.

Oh, how foolish I was to commit to that! Writing the words is one thing. Words I had in abundance. But I had to edit them, revise them, and proofread them–which left me no time for writing anything else.

I couldn’t keep churning chapters out that pace, and then I didn’t know how to end the thing. So, I ended it with a wedding and left several threads dangling.

This last November, my writing group came through, helping me brainstorm it. With their help and the impetus of NaNoWriMo, I managed to pull off a credible ending.

So far this year, I’ve submitted a short story to the Masters Review short fiction contest. I did this hoping to at least get a critique of some sort. I don’t expect much as fantasy never does well in that particular contest, no matter how deep the themes and ideas presented. They say they want fiction in all genres, but really, they lean more toward literary fiction. The reason I took such a perilous plunge was to get a critique of that story by people who hadn’t read parts of it before, and who don’t know me.

magicAlso, I submitted my 2020 NaNoWriMo novel to PNWA’s literary contest in the category of fantasy and science fiction. All entrants will receive two critiques from that contest, which is why I sent my work in. The readers are people who read fantasy for pleasure. They have never seen my work, and my name isn’t attached to the manuscript. So, their insights will be unbiased, with no need to sugarcoat them.

And finally, on Friday, I had an epiphany. It occurred to me that I’ve been approaching one of my stalled works-in-progress from the wrong angle. This is a story that begs to be told from the first-person point of view. Once I did that, the words flowed.

The way I structure my writing day is to write new words in the morning and make revisions on other works in the afternoon. I don’t stagnate that way, and I feel like I’m making progress.

So, that’s the news from Casa del Jasperson. Fresh veggies, sunshine, and a lot of progress in the writing department.

I hope your winter has gone as well as mine.


Credits and Attributions:

Media:  Lion’s Mane Mushroom, Lebrac, CC BY-SA 3.0 <https://creativecommons.org/licenses/by-sa/3.0&gt;, via Wikimedia Commons.

Wikimedia Commons contributors, “File:Igelstachelbart, Hericium erinaceus.jpg,” Wikimedia Commons, the free media repository,  https://commons.wikimedia.org/w/index.php?title=File:Igelstachelbart,_Hericium_erinaceus.jpg&oldid=490095032 (accessed March 6, 2022).

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Food, culture, and what your characters eat #amwriting

I write books set in fantasy environments. An important part of worldbuilding includes the appropriate food for your level of technology.

feeding your fictional charactersSeveral years ago, I read a fantasy book where the author clearly spent many hours on the food of her fantasy world and the various animals. She gave each kind of fruit, bird, or herd beast a different, usually unpronounceable, name in the language of her fantasy culture.

The clumsy way she inserted the information into the narrative ruined what could have been a great book for me.

The book started out well, and I really liked the characters. It was a portal story, and the group had been dropped into a strange world. One of the local farmhands agreed to be their guide.

However, every time the protagonists halted their journey, they pulled some random fruit with a gobbledygook name out of the bag and waxed poetic about it. As they passed each field or forest, their guide would stop and explain the various fruits, herbs, and creatures in nearly scientific detail.

As a reader, I think Tolkien got the food right when he created the Hobbit and the world of Middle Earth. Food is an essential component of a culture but should be only briefly mentioned. Whether commonplace or exotic, it should be similar enough to known earthly foods to create an atmosphere a reader can easily visualize.

Plow_medievalAs many of you know, I have been vegan since 2012. However, during the 1980s, my second ex-husband and I raised sheep. Most of the meat we served in our home was raised on his family’s communal farm. Our chickens and rabbits roamed their yard and had good lives, and our family’s herd of twenty sheep was managed using simple, old-style farming methods.

We were self-employed in the photography industry and were able to rotate whose turn it was to spend a week caring for the animals. Fortunately, my sister-in-law’s husband was Palestinian. He ensured our sheep were raised and butchered according to halal dietary laws.

I could write a book about those five years, but no one would believe it.

I grew up fishing with my father and have a first-person understanding of what it takes to put meat, fish, or fowl on the table when a supermarket is not an option.

Take my word for this: getting a chicken from the coop to the table is time-consuming, messy, and stinks. We had as many vegetarian meals as we did those featuring meat of some kind.

Village_scene_with_well_(Josse_de_Momper,_Jan_Brueghel_II)

Village Scene with Well, Josse de Momper and Jan Brueghel II PD|100 via Wikimedia Commons.

That experience taught me many things. As far as food goes, in a medieval setting, meat, fish, and fowl won’t be served every day in the average person’s home.

Yes, it is a real job to slaughter and prepare it for the table, but other, more subtle factors come into play, things that affect the logic of your plot.

In the Middle Ages, the wool a sheep could produce in its lifetime was of far more value than the meat you might get by slaughtering it. For that reason, lamb was rarely served. The only sheep that made it to the table were usually rams culled from the herd.

Chickens were no different because you lose the many meals her eggs would have provided once a chicken is dead. Young roosters, however, were culled before they got to the contentious stage and were usually the featured meat in any stew that might be on a Sunday menu. Only one rooster was kept for breeding purposes and if he was too ill-tempered, he went into the stew pot and a young rooster with better manners took his place.

Cattle and goats were also more valuable alive. Cows were integral to a family’s wealth as they were milk producers and sometimes worked as draft animals. Only one bull would be kept intact for breeding purposes in a small herd. The others would be neutered, made into oxen and draft animals that pulled plows, pulled wagons, and did all the work that heavy farm machinery does today.

In medieval times, it was a felony for commoners in Britain to hunt for game on many estates. Poachers were considered thieves and faced hash penalties, horrific by our standards if they were caught.

However, most people were allowed to fish as long as they didn’t take salmon, so fish was on the menu more often than fowl, sheep, or cattle. Eels were a menu staple.

Pieter_Bruegel_the_Elder_-_Peasant_Wedding_-_Google_Art_Project_2

Pieter Bruegel the Elder – Peasant Wedding (1526/1530–1569) via Wikimedia Commons

Therefore, eels, eggs, dried beans and peas, grains, and vegetables were easy and figured most prominently on the menu. Pies of all sorts were the fast-food of the era, often sold by vendors on the street side or in bakeries.

Wheat was rare and expensive. For that reason, the grains most often found in a peasant’s home were barley, oats, and most importantly, rye.

Common vegetables in medieval European gardens were leeks, garlic, onions, turnips, rutabagas, cabbages, carrots, peas, beans, cauliflower, squashes, gourds, melons, parsnips, aubergines (eggplants)—the list goes on and on. And fruits?

Wikipedia says:

Fruit was popular and could be served fresh, dried, or preserved, and was a common ingredient in many cooked dishes. Since sugar and honey were both expensive, it was common to include many types of fruit in dishes that called for sweeteners of some sort. The fruits of choice in the south were lemons, citrons, bitter oranges (the sweet type was not introduced until several hundred years later), pomegranates, quinces, and grapes. Farther north, apples, pears, plums, and wild strawberries were more common. Figs and dates were eaten all over Europe but remained rather expensive imports in the north. [1]

For the most part, my characters eat a medieval/agrarian diet. In medieval times, peasants ate more vegetables, grains, fruits, and nuts than the nobility. The primary source of protein would be eggs and cheese, and fish. Herbal teas, ale, ciders, and mead were also staples of the commoner’s diet because drinking fresh, unboiled water was unhealthy. Medieval brews were more of a meal than today’s beers.

In my world of Waldeyn, the setting for Billy Ninefingers, when food is mentioned, it’s likely to be oat or bean porridge, soup or fish stew, ale or cider, or bread and cheese.

Billy is captain of a mercenary company and an innkeeper, and for most of his story, he does the cooking. I keep the food simple and don’t make too big a deal out of it. The conversations that happen while he is trying to feed the Rowdies are more important than the food. The food is the backdrop.

avacado dinner saladKnowing what to feed your people keeps you from introducing jarring components into your narrative. In Mountains of the Moon, set in the world of Neveyah, my people have a melding of familiar New World ingredients for their diet and do a lot of foraging. For a good list of what this diet might entail, go to this link: Indigenous cuisine of the Americas. You will be amazed at the variety of common foods that originated in the Americas.

When it comes to writing about meals, I feel it’s best to concentrate on the conversations. The food should be part of the scenery, a subtle part of worldbuilding. The conversations that occur around food are the places where new information can be exchanged, things we need to know to move the story forward.


CREDITS AND ATTRIBUTIONS:

[1] Wikipedia contributors, “Medieval cuisine,” Wikipedia, The Free Encyclopedia, https://en.wikipedia.org/w/index.php?title=Medieval_cuisine&oldid=896980025 (accessed Feb 06, 2022).

The Medieval Plow (Moldboard Plow) PD|100, File:Plow medieval.jpg – Wikipedia (accessed Feb 06, 2022).

Pieter Bruegel the Elder – Peasant Wedding (1526/1530–1569) PD|100 via Wikimedia Commons.

Village Scene with Well, Josse de Momper and Jan Brueghel II PD|100 via Wikimedia Commons.

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